1.1 Focal Point Cinema
2. WHY FOCAL POINT CINEMA COLLECTS PERSONAL INFORMATION
2.1 Nature of Information
2.2 Collection of Information
In accordance with the Privacy Act 1993, where practical, Customers of Focal Point Cinema may deal with Focal Point Cinema on an anonymous basis. However, as a provider of a wide range of services, Focal Point Cinema frequently finds that it is necessary to collect Personal Information during the course of transactions.
Personal Information may be collected about Customers via the following means:
2.3 Information given to Customers
When Personal Information is collected from a Customer, they are advised at the time of collection or as soon as practical after its collection as to:
Where Focal Point Cinema collects Personal Information about a Customer from a third party, and the Customer has not previously consented to that third party providing the information to Focal Point Cinema, Focal Point Cinema will, where reasonable and practical, provide the Customer with the following information about that third party:
2.4 Sensitive Information
Focal Point Cinema will not ask a Customer for information revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, or details of health, disability or sexual activity or orientation, unless:
2.5 Customer consent
Wherever practical, Focal Point Cinema will obtain the express consent of Customers to the collection of Personal Information.
In some situations, Focal Point Cinema will interpret a Customer's actions as indicating that a Customer consents to the collection of Personal Information. This may occur where the Customer has provided Personal Information for a particular purpose and that purpose cannot be achieved without Focal Point Cinema making use of the Customer's Personal Information.
2.6 What happens if Personal Information is not provided?
Where relevant, Focal Point Cinema will endeavour to make Customers aware that Focal Point Cinema may not be able to provide a proper service to them if Personal Information is not provided upon request.
3. MAINTENANCE AND MANAGEMENT OF PERSONAL INFORMATION
3.1 Who may view Personal Information
In general, only officers, employees or contractors of Focal Point Cinema may view Personal Information. Focal Point Cinema will only grant access to parties other than Focal Point Cinema’s officers, employees and contractors to view Personal Information where Focal Point Cinema believes that access is necessary to achieve the purpose for which the Personal Information was collected.
Focal Point Cinema will only disclose Personal Information to parties other than Focal Point Cinema’s officers, employees and contractors if:
If Personal Information is transferred overseas, Focal Point Cinema will wherever practical obtain the relevant Customer's written consent before doing so.
If obtaining the Customer's consent is not practical, then the information may still be transferred if, as part of the agreement for the transfer of that information, the other organization agrees to comply with Focal Point Cinema's privacy obligations to that Customer.
Focal Point Cinema does not use any prohibited identifiers (such as a tax file number) to identify its Customers.
3.4 Storage and Security
Personal Information may be stored in either hard copy form or on computer or both. Hard copy Personal Information is wherever practical, kept under locked security. Personal Information stored on computer is wherever practical, password protected. Where possible and practical, Focal Point Cinema will endeavour to comply with recognized New Zealand and international standards relating to information security. Focal Point Cinema regularly deletes and de-identifies Personal Information if the information is no longer needed by Focal Point Cinema.
3.5 Updating Personal Information
Focal Point Cinema regularly monitors the quality and accuracy of Personal Information that it maintains and where practical, updates that information on a regular basis. Customers can update their Personal Information at any time by contacting Focal Point Cinema, either online or in-cinema.
Focal Point Cinema has adopted the position proposed by the Privacy Commissioner that a young person is able to give their consent when he or she has a sufficient understanding and maturity to understand what is being proposed. Where Focal Point Cinema is aware that it is gathering information from a minor, Focal Point Cinema will obtain consent from a legal guardian for the collection of the information. Where this is not possible, Focal Point Cinema's staff will make a determination as to the minor's understanding of why the Personal Information is being collected, before deciding to collect that information.
6. DIRECT MARKETING
Customers may be taken off any mailing list by contacting Focal Point Cinema, either online or in-cinema.
7. ACCESS TO PERSONAL INFORMATION
Customers may access their Personal Information by contacting Focal Point Cinema’s Website Technician via email firstname.lastname@example.org. Access is generally granted within 30 days of that request. Focal Point Cinema may impose a reasonable charge for access.
8. WHEN FOCAL POINT CINEMA MAY WITHHOLD ACCESS TO PERSONAL INFORMATION
8.1 When access can be withheld
Access to Personal Information may be withheld in a number of circumstances. These include where:
Where Focal Point Cinema does withhold Personal Information, Focal Point Cinema may instead choose to give the Customer a summary of that information.
8.2 Written reasons
If Focal Point Cinema does withhold Personal Information, Focal Point Cinema will provide written reasons.
8.3 Third party intermediary
If Focal Point Cinema withholds access to Personal Information, Focal Point Cinema will consider whether the provision of access to an independent third party will meet Focal Point Cinema's and the relevant Customer's needs.
10. WHO TO CONTACT
12. MODIFICATIONS TO THIS DOCUMENT
13. FURTHER INFORMATION
Further information on privacy can be obtained from the Privacy Commissioner at http://www.privacy.org.nz